Clemson Prepares to Launch Workday System This July
Clemson University is set to make a significant leap in its administrative operations with the launch of Workday, a new cloud-based human resources and finance system. Scheduled to go live on July 1, 2026, this transition is part of a broader business transformation initiative aimed at streamlining operations for all faculty, staff, and student workers.
Currently, Clemson relies on an array of systems to manage its HR and financial tasks. These include PeopleSoft (CUBS) for core HR and finance functions, OnBase-Performance for performance management, Concur for reimbursements, and Kronos for timekeeping. With the launch of Workday, many of these disparate systems will be replaced or integrated into a single, user-friendly platform.
What Is Workday?
Workday is an enterprise resource planning (ERP) solution designed to unify and simplify human resources and finance processes within an organization. For Clemson, this means replacing multiple legacy systems with one cohesive cloud-based system. Workday is built to be mobile-friendly and offers robust self-service capabilities that allow employees and supervisors to complete tasks more efficiently.
The system’s design is centered around the day-to-day experiences of university personnel. It is intended to reflect the specific needs of Clemson’s diverse user base, including faculty, staff, and student workers. By reducing the need to toggle between multiple platforms, Workday enables the university community to focus on advancing the institution’s core missions.
What Changes to Expect
Once Workday launches, several existing systems will be retired or significantly altered. PeopleSoft (CUBS-HR), Kronos, Tiger Talent, Tiger Training, and OnBase are among the platforms that will be fully replaced. Additional systems, such as the Faculty Business Information System (FBIS) and certain departmental tools, will also be phased out.
Other systems will undergo modifications to integrate with Workday. For example:
- Concur: While travel booking will remain in Concur, expense reporting and reimbursements will shift to Workday.
- AiM Facilities Management: The Capital Assets Module will move to Workday, though other functions will remain in AiM.
- BuyWays: Procurement processes will transition to Workday, excluding catalog and punchout shopping.
Some platforms will remain unaffected by the transition. These include iRoar, Adaptive Planning, Interfolio, Watermark’s Faculty Success, Transparency Spending, Business Objects, Info Ed, and CU Navigate.
Benefits for Faculty and Staff
With Workday, Clemson employees will no longer need to log into multiple systems to complete routine tasks. Everything from payroll and performance evaluations to procurement and expense reporting will be accessible in one place. This centralized approach saves time and improves efficiency, allowing faculty and staff to dedicate more energy to teaching, research, and service.
Workday also empowers employees with self-service tools. Need to update personal information, track time, or submit expense reports? It can all be done through an intuitive, mobile-accessible portal.
Supervisors and HR professionals will also benefit from better visibility and control over workforce management, budgeting, and reporting, thanks to real-time data and analytics features built into Workday.
How to Prepare for the Transition
As the go-live date approaches, Clemson is providing extensive resources to support a smooth transition. The Workday@Clemson webpage offers detailed information about the implementation, including FAQs and system updates.
Faculty and staff can also visit the Fast Facts section to view the evolving list of impacted systems. Additionally, a dedicated blog provides insights into how Workday functions and what users can expect.
Still have questions? The “Ask a Question” webform on the Workday@Clemson site is available for anyone needing further clarification or assistance.
Looking Ahead
This move toward a unified ERP solution marks a pivotal moment in Clemson’s administrative evolution. By embracing a modern, scalable platform like Workday, the University is not only improving operational efficiency but also enhancing the overall work experience for its employees.
July 1, 2026 will be a milestone date as Clemson transitions into this new era of business operations. With careful planning and robust support, the University community is well-positioned to thrive in this updated digital environment.
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